We restructure your business so you can stop running it from your inbox.
You started this to do the work you're good at - not to be the bottleneck for every quote, every invoice, every password reset, every backup nobody’s tested. We rebuild the entire back of your business in 90 days. One team. Fixed price. Guaranteed delivery.
Operating since 2012 · New York metro · remote nationwide. Industries served: Accounting, Electrical, HVAC, Window Installation, Glaziers, Engineering Firms, Roofing, Masonry, Carpentry & Millwork - and other owner‑operated trades and contractors.
You didn't start your business to spend Sundays cleaning up email and chasing passwords.
But you’re doing it. Here’s what running a small business actually looks like before anyone fixes it. Read down the list. Count how many of these are you.
You’re retyping the same customer info into four different systems - CRM, accounting, scheduling, email.
Business email lives on Gmail or Yahoo. No archive, no retention, no off‑boarding when someone leaves.
The QuickBooks person handles everything financial and you have no idea what happens if they walk.
Your domain expires on a credit card you don’t remember adding, registered through a vendor you can’t log into.
You have no backups. Or you have backups nobody has ever tested restoring.
Your customer list lives in three spreadsheets, one notebook, and one employee’s head.
Passwords get shared on Slack, on Post‑its, or by texting your assistant the new login.
You’re paying for software subscriptions you forgot you signed up for - three of them do the same thing.
One employee knows every workflow and you pray every day they don’t quit.
You can’t onboard a new hire without four days of “shadow me.”
Your website looks like every other small‑business site and ranks for nothing.
You’re spending $3,000/month on Google Ads with no idea what’s working.
You ask “did the customer ever pay that invoice?” twice a week.
You’re answering work texts at 9pm because there’s no one else who can.
You haven’t taken a real vacation in three years - the business stops moving without you.
You’ve tried hiring a VA, a tool, a consultant. Six months later you’re still the bottleneck.
One engagement. 30+ deliverables. Everything your business needs to run without you in the middle of it.
This is the entire stack. Domain to AI. We don’t hand off the “hard parts” to a third party and disappear - we build it, we ship it, we stay on to maintain it.
Foundation
01 / Back officeThe plumbing the business runs on - without you thinking about it.
- Domain & DNS consolidated and managed
- Business email on your domain (Workspace or M365)
- File storage architecture - single source of truth, permissions, sharing rules
- Automated backups with documented monthly restore drills
- Security & MFA across every employee, every app
- Password manager rolled out company‑wide
- Employee onboarding & offboarding playbook
Operations
02 / How work gets doneThe systems that move customers from quote to paid invoice - without you in the middle.
- Custom estimating software built specifically for your trade - not a generic template
- Trade‑specific CRM setup (HubSpot / Pipedrive / custom)
- QuickBooks integrated - data flows from ops to accounting automatically
- Employee hours tracking system, wired to payroll
- Expense tracking with receipt capture & automated categorization
- Easy customer payment acceptance (Stripe, ACH, card‑on‑file)
- AI integrations - custom GPTs trained on your business, workflow automations
- App‑to‑app integrations (Zapier / Make / native APIs)
- Vendor & subscription audit - eliminate redundant tools, cut waste
- Written SOPs so the next hire is plug‑and‑play
Growth
03 / Leads come inA marketing engine that brings customers in while you do the work.
- Marketing website - custom, hand‑built, fast, engineered to rank
- Full website SEO optimization - speed, schema, on‑page, technical
- Lead capture forms with anti‑spam pipeline that actually delivers
- Google Business Profile setup & optimization
- Google Ads campaigns built & managed
- Email marketing campaigns (welcome, nurture, win‑back)
- Automated review request campaigns (post‑job, post‑invoice triggers)
- Reviews response & reputation management
- SEO content engine - long‑form ranking articles
- Analytics & conversion tracking properly wired up
Support
04 / After deliveryThe meter doesn’t restart. We don’t disappear after launch.
- One number to call when something breaks
- Quarterly review of the entire stack
- Updates, additions, integrations as your business changes
- Every system fully documented - you’re never locked in
If you priced these out separately - an MSP, a CRM consultant, a marketing agency, a developer, a bookkeeper, an SEO firm, a Google Ads contractor, an IT security shop - you’d be writing eight checks a month to eight vendors who don’t talk to each other. We’re one team, one engagement, one accountable owner.
No software markup, no resale shell games. Third‑party subscriptions (Google Workspace, M365, QuickBooks, HubSpot, Stripe, etc.) are billed direct from the provider to you. Your accounts. Your credit card. Your control. We just build, integrate, and maintain.
Same business. Same revenue. Completely different operation.
What changes in the first 90 days. Concrete, measurable, and visible to every employee on day one of go‑live.
How your business runs today
- Owner answers every phone call, text, and email after 6pm
- Customer info entered manually into 3–4 systems
- Random Gmail/Yahoo addresses for “business” email
- No tested backups; nobody knows the restore procedure
- Passwords shared on Slack and Post‑its
- One employee is the “single point of failure” for half the workflows
- Quotes take 2–3 days because each one is a custom Excel rebuild
- Website is a placeholder; ranks for nothing; sends zero leads
- Ad spend is a black box - you don’t know what works
- Hiring a new person takes 4 days of shadowing
How your business runs after
- Inbound flows into a real CRM, gets routed to the right person automatically
- Customer info entered once - syncs to ops, accounting, marketing
- Every employee on @yourdomain.com email with MFA, retention, archive
- Automated nightly backups with quarterly tested restores
- Password manager deployed; offboarding takes 5 minutes, not 5 days
- Workflows documented in writing - no single point of failure
- Quotes built in your own estimating tool in under 20 minutes
- Marketing site loads in <2s, ranks for your service queries, captures leads daily
- Google Ads dashboard tells you cost‑per‑lead by campaign every Monday
- New hires onboard in 2 hours from a written SOP and a checklist
Four steps. No surprises.
From the day you apply to the day every system goes live - this is the entire process. Nothing hidden behind a “discovery phase.”
Apply
5‑minute application. We review every one within 1 business day. If we’re a fit, we book the audit. If we’re not, we tell you up front and refer you elsewhere.
Free audit
60‑minute working session. We map your current systems, where the bottlenecks are, what restructuring would look like, and what it would cost. No obligation. Yours to keep either way.
Restructure
Fixed‑price proposal, delivered within a week of the audit. On signature: 60–90 business days to full delivery. Weekly check‑ins, every system shipped, every employee trained.
Ongoing
We stay on a monthly retainer to maintain everything we built. One number to call. Quarterly stack reviews. Add what you need as the business grows.
Three commitments. In writing.
Most consultants vanish the moment things get hard. Here’s how we put our money where the pitch is.
Free audit
The 60‑minute audit is on us. No obligation, no commitment, no soft‑sell trap. You leave with a written breakdown of your current state and what a restructure would cost - whether you hire us or not.
Fixed price stays fixed
The number on the proposal you sign is the number on your final invoice. No scope‑creep surprises. No “we found something extra.” If we underestimate, that’s on us - not you.
90 days or daily credit
60–90 business days from kickoff to delivery. If we miss the date for reasons on our side, every additional business day comes off your final invoice at $500/day, capped at 20% of the project price.
Standard carve‑outs on Guarantee 03 (always in writing in the proposal): third‑party delays we can’t control (registrar locks, vendor support queues, bank turnaround), scope you add mid‑stream, and your team’s response time on items we’re waiting on. Carve‑outs protect both sides.
Tell us what’s eating your week.
The application takes about 5 minutes. We review every one within 1 business day and tell you yes or no - no automated drip, no “we’ll be in touch” black hole. If we’re a fit, we book your free audit.
- Free 60‑minute audit, yours to keep either way
- Fixed price on the proposal, in writing
- 90 business days or daily credit on overrun
- One team end‑to‑end - no agency handoffs
- Reply within 1 business day, every time